University of Nairobi (UoN) Admission Letter 2025/2026 PDF

The University of Nairobi (UoN) Admission Letter 2025/2026 PDF download is a formal document issued by the University to students who have been accepted into various academic programs. This letter is crucial as it serves as official proof of admission and contains important information regarding your educational program, registration procedures, and financial obligations.

University of Nairobi (UoN) Admission Letter

UoN admission letter is your formal entry pass into one of the most prestigious universities in East Africa. Once received, treat it seriously, download, print, and act on it promptly. Be sure to follow every instruction included and prepare all the necessary documents before your reporting date.

The admission letter from UoN serves the following key purposes:

Official confirmation of admission to a specific course and academic year.
Provides program details (name, faculty, duration, study mode).
Lists reporting dates, registration instructions, and orientation schedule.
Details the fee structure and payment procedures.
Outlines the documents required during registration.
Informs about university policies, rules, and student responsibilities.

How to Get the UoN Admission Letter

There are two primary ways to receive a UoN admission letter, depending on how you applied:

KUCCPS-PLACED STUDENTS (Government-sponsored students)

Students placed at UoN through KUCCPS (Kenya Universities and Colleges Central Placement Service) must:

Step-by-step Guide to Download UoN Admission Letter

Visit the UoN Admissions Portal: https://admissions.uonbi.ac.ke
Click on “Download Admission Letters – KUCCPS” or go to: https://smis.uonbi.ac.ke
Login Details Required:
- KCSE Index Number (Format: XXXXXXXX/202X)
- KCSE Year
- Password: Your surname (in lowercase)
Once logged in:
- Click “Admission Letter”
- Download and print your admission letter and other admission documents

2. SELF-SPONSORED STUDENTS (Module II or Private Students)

If you applied directly to UoN (e.g., through online application or in-person), the university will:

Send an admission offer email or SMS once you’re accepted.
Instruct you to log in to the portal with your application reference number to access your documents.
You can access your letter at: https://application.uonbi.ac.ke
Navigate to your dashboard.
Locate the “Admission Letter” section and download it.

What the UoN Admission Letter Contains

A typical UoN admission letter includes the following important sections:

1. Student’s Personal Information

Full Name (as per KCSE)
KCSE Index Number or Application Number
National ID/Birth Certificate Number

2. Program Information

Course name (e.g., Bachelor of Commerce, BA in Journalism)
Faculty and School (e.g., Faculty of Arts and Social Sciences)
Mode of Study (Regular, Module II, ODeL)
Campus (e.g., Main Campus, Chiromo, Kikuyu, Parklands)

3. Academic Calendar Details

Academic year admitted (e.g., 2025/2026)
Reporting date
Orientation week schedule

4. Fee Structure

Tuition fees for the semester/year
Other fees: registration, medical, student ID, activity fees, etc.
Bank account details for fee payment (University’s official accounts)

5. Required Documents Checklist

You’ll need to submit the following during registration:

Original Admission Letter
KCSE certificate/result slip (original + copy)
National ID/Birth Certificate (original + copy)
Passport-size photographs
Filled medical form (download from portal)
Acceptance of the admission offer
Declaration to abide by university rules
Proof of payment (bank slip or M-PESA confirmation)

What to Do After Receiving the Admission Letter

Confirm Your Admission

Pay the required initial fees as instructed.
Log in to the Student Management Information System (SMIS) portal to continue the admission process. https://smis.uonbi.ac.ke

Prepare Required Documents

Download all attached forms: medical form, acceptance form, rules declaration, etc.
Fill them accurately and attach the required documents.

Report to Campus

Arrive at the indicated campus on the date specified.
Carry a printed admission letter, all forms, and your original documents.

Useful Tips

Double-check your details: Ensure all names and program codes are correct.
Download other documents: Some may be bundled with the letter.
Print multiple copies: Useful for different departments and future references.
Attend orientation: Important to understand the academic, social, and administrative life at UoN.
Don’t delay fee payment: It’s mandatory for registration.

UoN Contact Information

For inquiries about admission letters or assistance with login:

University of Nairobi – Admissions Office
📍 Main Campus, University Way, Nairobi
📞 Tel: +254 (0)20 491 0000
📧 Email: [email protected]
🌐 Website: www.uonbi.ac.ke

Sample Admission Letter Sections (For Illustration Only)

UNIVERSITY OF NAIROBI

P.O. BOX 30197 – 00100, NAIROBI, KENYA

Ref: UON/ADM/2025/00012345

Date: August 15, 2025

Dear [Student Name],

RE: OFFER OF ADMISSION INTO BACHELOR OF SCIENCE IN COMPUTER SCIENCE – 2025/2026 ACADEMIC YEAR

Congratulations! We are pleased to inform you that you have been admitted into the above-named program at the University of Nairobi…You are required to report on Monday, 4th November 2025, at the Chiromo Campus.

Enclosed please find: