Hekima University College Admission Letter 2025/2026 PDF Download

The Hekima University College Admission Letter is a vital document issued to students who have successfully been admitted to study at the university for the 2025/2026 academic year.

It serves as official confirmation of admission and contains detailed information about the program of study, reporting dates, registration procedures, fees, and other essential academic and administrative requirements.

Hekima University College, a Jesuit institution of higher learning affiliated with the Catholic University of Eastern Africa (CUEA), is renowned for academic excellence, ethical formation, and the promotion of social justice.

The Significance of the Admission Letter

The Hekima University College Admission Letter is a crucial document that marks the beginning of your academic journey at one of Kenya’s leading Jesuit institutions. It officially confirms your place in the university and outlines the necessary steps for enrollment, registration, and preparation for academic life.

Students are encouraged to read the letter carefully, adhere to all reporting instructions, and maintain close communication with the admissions office to ensure a smooth transition into university life.

The admission letter serves as:

1. Proof of Admission – It confirms that the student has been officially accepted into Hekima University College.

2. Instructional Guide – It provides instructions on what to do before reporting, such as paying fees and preparing required documents.

3. Reference Document – It may be required during registration, visa processing (for international students), and for scholarship or loan applications.

Contents of the Hekima University College Admission Letter

The admission letter typically includes the following information:

1. Personal Details of the Student

   • Full Name

   • Admission Number or Registration ID

   • National ID or Passport Number

2. Program Details

   • Name of the Degree, Diploma, or Certificate Program

   • School/Faculty (e.g., School of Theology, Institute of Peace Studies and International Relations)

   • Duration of the Course

   • Mode of Study (Full-time, Part-time, or Distance Learning)

3. Reporting and Orientation Information

   • Reporting Date and Venue

   • Orientation Schedule for New Students

   • Academic Calendar Start Dates

4. Financial Information

   • Breakdown of Tuition and Other Fees

   • Payment Instructions and Bank Account Details

   • Deadlines for Fee Payment

5. Requirements Before Registration

   • Acceptance of Admission (signing and returning the acceptance form)

   • Submission of certified copies of academic transcripts, certificates, and identification documents

   • Medical Examination Report (from a recognized hospital)

   • Passport-size Photographs

6. University Policies and Regulations

   • Code of Conduct for Students

   • Academic Integrity and Ethics Expectations

   • Campus Housing Information (for students applying for accommodation)

How to Download the Hekima University College Admission Letter

For KUCCPS-placed students and direct applicants, the process of obtaining the admission letter may differ slightly. Below are the general steps:

1. Visit the Official Hekima University College Website
   Go to https://www.hekima.ac.ke.

2. Navigate to the Admissions Section
   Click on the “Admissions” or “Students Portal” link on the homepage.

3. Log in to the Student Portal

   • Use your KCSE Index Number or Admission Reference Number (for KUCCPS students).

   • Direct applicants can use their registered email and password.

4. Locate the Admission Letter Download Option
   Once logged in, find the link labeled “Admission Letter” or “Offer of Admission.”

5. Download and Print the Letter
   Download the PDF version of your admission letter and print several copies for future use.

6. Confirm Acceptance
   Follow the instructions provided to confirm your acceptance—usually by signing and returning an acceptance form or emailing the admissions office.

Documents to Bring on Reporting Day

When reporting to Hekima University College, students should have the following:

• Printed Admission Letter

• National ID/Passport (for identification)

• KCSE Result Slip or Certificate

• Original Academic Transcripts and Certificates

• Passport-size Photographs (at least four)

• Medical Examination Form (duly filled)

• Fee Payment Receipts

Important Notes for New Students

• Students are encouraged to arrive one day before orientation begins to facilitate smooth registration.

• Late registration may attract a penalty or result in forfeiture of admission.

• Hekima University College promotes an inclusive environment rooted in Jesuit values—students should familiarize themselves with the institution’s ethos of faith, justice, and academic excellence.

• International students must ensure all visa and immigration requirements are fulfilled before traveling to Kenya.

Contact Details for Hekima University College

Hekima University College
P.O. Box 21215 – 00505, Nairobi, Kenya
Location: Riara Road, off Ngong Road, Nairobi
Phone: +254 20 3860109 / +254 728 618 968
Email: [email protected] | [email protected]
Website: https://www.hekima.ac.ke

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